Maintain your client contact and billing information easily with EsquireBilling.com's easy-to-use web-based software. Your clients' contact information will be accessible from anywhere and backed up daily.
Let EsquireBilling.com's software help your law firm organize its clients with customizable categories for each matter. Use our reports section to display a breakdown of your matters by these categories.
If you charge different rates for different services, EsquireBilling.com makes it easy. Set up a default rate for each law client, and if the rate for this particularly legal service is different, adjust that value in the matter accordingly.
When a matter is concluded, simply de-activate the matter. This will keep your active matters list short and your matter searches quick. Inactive matters are included in your law firm's accounting and reports.
EsquireBilling's Quicktimer feature makes time tracking easy and much more accurate. The Quicktimer is a stopwatch function that allows you to start the clock as soon as you start working on a matter. Your law firm will now keep those extra minutes lost from your invoices. The Quicktimer can insert the time by the second, directly into a matter, without having to take any extra steps.
EsquireBilling.com's Billable Ledger system makes separate ledgers for each matter. The ledgers are stored per client, to make searching easier. Each ledger is hooked to the law firm's operating ledger, so that advanced costs always appear in both ledgers. The ledger shows which user entered the transaction, the date the transaction was entered, the type of transaction, description, amount, and other data specific to different types of transactions. Each billable ledger displays a balance and a summary of charges. Check a matter's information quickly and easily, saving your law firm time and money. You can even make a payment from the matter's Trust Account directly to the Billable Ledger.
In addition to your law firm's Trust Account Master Ledger, each matter also has an individual Trust Account Ledger. Individual Trust ledgers make keeping your law client's Trust Account numbers easy and accurate. In addition, each individual Trust Account Ledger is hooked into your law firm's Trust Account Master Ledger, to ensure that your Trust Account balance is accurate for every transaction entered. Lastly, invoices include a Trust Account statement, so your clients can keep their legal account numbers accurate with yours. EsquireBillling.com is committed to making your law firm's accounting accurate and efficient.
Firm management is easy with EsquireBilling.com. The Operating Ledger is simply your law firm's checkbook ledger for your Operating Account, but with a twist. Advanced costs, payments made by credit card (optional), and payments made by EFT automatically appear in your Operating Ledger as soon as they're entered into a matter's billable ledger. The Operating Ledger also has expense categories built-in (which is then included in your reports), checkbook balancing functionality and everything you expect in a checkbook ledger. The Trust Master Ledger works the same way. Balancing your law firm's with our software just became easier.
Each billing, Trust or Operating transaction may be customized. Customizable fields include the rate, description, date, amount, hours, charge type or category. If your law firm prefers to name your rate per transaction, EsquireBilling.com makes it easy for you.
Correcting mistakes in a law client's matter is simple and quick. Each transaction allows you to change relevant fields and simply click one button. The entire ledger is then updated. Web-based software solutions make this possible, and EsquireBilling.com is the most affordable and efficient solution available.
If your law firm makes regular checks on matter balances, EsquireBilling.com makes this easy. Simply look at the Billable Ledger for that matter, and the balance is listed at the top. Or, for law firm administrators, the Overview Report shows all non-zero balances across the entire law firm.
With EsquireBilling.com's customized invoice print system, you can generate invoices for one matter, one client's matters, or the entire firm, in any date range. The invoice system will establish a previous balance at the start of the date range and generate the rest of the invoice accordingly.
With our easy-to-use legal invoice generation system, your invoices will be concise and easy to understand. All invoices include a Billable Account section and Trust Account section. Each section contains all the line items from the respective ledger for that date range, and all the appropriate fields. Your law clients will know what each charge was for and exactly how much was charged. Your law firm will save time and money by keeping your legal billing invoices informative, and clients will appreciate the clear and concise bills.
You can also include a summary page for the client's benefit as well as yours.
With EsquireBilling.com, you may choose the font size and style for the Law Firm header. Also, our skilled team will gladly take your law firm's logo and custom fit it to the invoice style, free of charge. If you use windowed envelopes, EsquireBilling.com also supports dozens of envelope types. Our resources section has a link for purchasing all our supported printable media. Because we use the PDF document format, reprinting sections without regenerating the entire invoice is easy. Let our software help your law firm look and feel professional, without any extra work on your part.
EsquireBilling.com's web-based software generates PDF documents for its invoicing. The feature-rich and flexible PDF document format makes invoices print precisely on standard letter paper. No more frustration from printing web pages that are not formatted correctly, or from outdated software that does not print well on newer printers.
EsquireBilling.com is proud to use the PDF document format for all its invoicing. Your law firm can now digitally archive all invoices it sends to its law clients, and ensure that they will be readable for years to come. You can also reprint these invoices easily, without having to regenerate them, upon request. Most operating systems can also search PDFs, making them even more useful to your firm's needs.
EsquireBilling.com's web-based software requires a password to gain access. The password you choose must be at least a certain length to guarantee that brute force password attacks will take too long to be worth the time. As with all web-based software, please make sure your password is hard to guess but easy to remember. Passwords that contain different letter cases, numbers and special characters are the most secure.
To make a difficult password, think of a phrase that is easy to remember. For example: "I like apples, but not for breakfast." Take the first letter of each word, all punctuation, and maybe even change words that sound like numbers, into numbers. Taking our example, the password would look like: "ila,bn4b" Now you can also apply additional formulas, like capitalizing all vowels. Using that particular addition, the password would now look like "IlA,bn4b" That password is adequate in length and extremely difficult to guess, but easy to remember.
EsquireBilling.com is dedicated to providing a secure service for all its law firm customers. Because our software is web-based, there is no worry that a virus will infect your data or transfer it to an unknown location. Our service also sends all communications between server and browser using 256-bit encryption with SSL Certificates. This level of encryption is higher than the standard 128-bit most institutions use.
EsquireBilling.com uses PayPal.com for all subscription activations. Paypal does not disclose card data of its customers, so it is impossible for EsquireBilling.com or its employees to know your bank card data. EsquireBilling.com is proud to offer a paid service to customers with the knowledge that their bank data is safe and secure, so that our customers can focus on their day to day legal activities.
EsquireBilling.com supports multiple users for the same law firm, each with their own login and password. This allows the firm to see who worked on a particular matter, as well as gather statistics about that user. If a user added a charge incorrectly, you will be able to pinpoint who did it in case you have further questions about the charge. There is no more guesswork needed on a law client's invoice. Everything is accounted for.
View billable activity by any date range for any or all users. This report shows all billable activity, including matter charges, hours, advanced costs, payments and more, for the entire date range, with a summary breakdown at the end. This is very useful for law firm office managers who are gathering billing data.
In addition to billable activity by date, your law firm can also use our software to report on Trust Account activity within a date range for any and all users.
View your law firm's outstanding balances in both the Billable and Trust sections all at once, with one click. From that report you can click to each outstanding matter ledger. It is just that easy.
View a comprehensive law client summary within a specific date range. Also view your law firm's expense summary and breakdown for that date range. All in a couple of clicks.
EsquireBilling.com's strength is that is a web-based software. There is no installation, no local configuration, and nothing needed to run it except a web browser. Because our service is online, you can work on your matters, generate invoicing, do time tracking, and manage your firm from anywhere in the world. All you need is a web browser. Using our software is virtually hassle free.
EsquireBilling.com understands and appreciates data loss due to disaster. Because of this, our online service has a rigorous backup strategy that ensures our ability to recover with very little loss, in the unlikely event of a server failure. EsquireBilling.com recommends backup solutions for every area of computer use, particularly when company data is at stake.
EsquireBilling.com's mission is to provide the best product possible for our users. We will work with you until the problem is solved, not a second less. We also provide all upgrades and feature updates at no extra cost. If there is a feature you think our service should have, let us know and we will try to make it happen!
In addition to Paypal's security, Paypal is also extremely reliable. Their web-based payflow gateway is the best in the nation, bar none.
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